Changes apply right away and are saved on this device only.
Committee · Service expenses
Miles, purchases, gifts and reimbursements for your service — kept only on this device.
Your entries stay in this browser. Nothing is uploaded.
Your entries stay in this browser. Nothing is uploaded.
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Turn JavaScript on to use it. Your entries stay in this browser — nothing is uploaded.
The tracker couldn't start
Part of the page didn't load. Reload it with a better signal — your entries are still safe in this browser.
This browser is not saving your entries — export before you close the page.
Your entries on this device were saved by a newer version of this page. Reload to get it — nothing here is saved over them until then.
Add what you spend on service — miles, literature, subscriptions, hotels — and what comes back. It stays on this device.
Have a spreadsheet or a backup?
No entries match
Some entries may be outside this period.
| Date | Description | Category | Who pays for it | Status | Amount | Actions | |
|---|---|---|---|---|---|---|---|
| Paid by the funderExample |
|
Totals for the period you choose.
Nothing in this period.
Nothing in this period.
Nothing in this period.
The trips and the spending of each kind of service. Choose an entry's service activity in its form; rename or add them in Settings → Service activities.
Where things stand at the end of the period: what you asked each one for, what came back and what is still open.
Nobody owes you anything in this period.
| Who | Not requested yet | Submitted | Received | Balance | Actions |
|---|---|---|---|---|---|
| Person |
No budgets yet.
Nothing to follow up.
Grapevine and La Viña are our meeting in print. Keep track of what you buy or receive to give away, and what you hand out at each event. Bulk and gift prices in the Shop
| Item | At the start | Bought | Received | Given | On hand | Cost of each |
|---|---|---|---|---|---|---|
| (more given than recorded) |
At the start: what was on hand the day before the period began. At the start + bought + received − given = on hand.
A number below zero means more was given away than bought or received — an entry may be missing.
Every subscription you gave, bought for someone, for the group or for yourself, and where each one stands today. A later one for the same person and magazine counts as its renewal (one with no name: the next unnamed one that starts once it ends — Record the renewal does that).
A calendar file made on this device: open it with your calendar app for a reminder before each subscription ends (as many days ahead as Settings → Reminders says, or tomorrow for one ending sooner). After a renewal, download it again: its event moves to the new end date instead of being repeated.
No subscriptions yet.
| For | Subscription | Starts | Ends | Status | Actions |
|---|---|---|---|---|---|
|
|
None of this kind.
Pick who to ask and the period: the request is ready to print, copy or share. Names stay out unless you include them.
Your name, service position and district go at the top.
Choose who to ask to see the request.
Saved on each entry — for example your district and the month.
Grapevine / La Viña — NETA 65
Nothing to request with these choices.
| Date | Description | Category | Receipt | Amount |
|---|---|---|---|---|
| Date | From → to | Purpose | Miles | Mileage rate | Amount |
|---|---|---|---|---|---|
Submitted by
Date
Approved by
Date paid
Check #
What your service cost: the money by category, the miles by service activity, every entry if you like, and the total cost of service. For your records, your district or the next GVR — a record, not a request.
For example: the district treasurer and the next GVR.
For example: “This is a record, not a request for payment.” Kept on this device.
Your name, service position and district go at the top.
Grapevine / La Viña — NETA 65
Nothing in this period.
| Section | Miles | Amount |
|---|---|---|
| Dates | Description | Where | Paid with · reference | Amount |
|---|---|---|---|---|
| Dates | Event | From → to | Your role | Trips | One way (mi) | Miles | Amount |
|---|---|---|---|---|---|---|---|
Submitted by
Date
Received by
Date
Everything stays in this browser, on this device. Back up now and then: clearing the browser's data erases it.
Not protected: the browser may clear it when space runs low. Back up regularly (installing the site as an app helps).
The CSV opens in any spreadsheet. The full backup also keeps your settings and receipt photos — each photo a file of its own in the .zip.
That's too big to send by e-mail (most allow about 25 MB). Save it to your files or a cloud drive — or back up without photos: they stay on this device.
Not in the last full backup — this browser couldn't read these receipt photos. If you still have the receipt, open the entry and choose its photo again:
A CSV or an Excel file (.xlsx) from this tracker or from any spreadsheet, or a backup (.zip or .json). You see a preview before anything changes.
— which column is which?
* needed. † an Amount or a Miles column (a mileage log needs no amount: the default rate works it out).
The other columns are kept in each entry's notes.
Amounts with a minus are the other kind. A card statement usually lists charges with no minus; a bank account puts a minus on spending.
New categories:
New in “Who pays”:
New service activities:
| Date | Description | Category | Amount |
|---|---|---|---|
Notes on some rows:
—
A few made-up entries to see how it works. One click removes them all.
Removes every entry, setting and photo from this device. Export first if you may need them.
Printed at the top of your requests. All optional; it never leaves this device.
First name and last initial (anonymity).
For example: GVR, Rowlett Group
For example: 22
Only if your treasurer wants it on the request.
Rename, recolor, hide or reorder them, or add your own. The built-in ones can be hidden, not deleted.
The Area, your district, your group, the committee — and the people you help. Rename them (“District 22”) and add more.
People: a first name and last initial is enough.
How you pay. “Paid directly by the funder” keeps an entry on record without counting it as your spending.
The kinds of service your entries are for: the sections of your service report and of “By service activity” in the Summary. Rename, hide or reorder them, or add your own; the built-in ones can be hidden, not deleted.
A file you import finds them by name, in English or in Spanish.
Dollars per mile. Each entry keeps the rate it was saved with, so changing a rate never changes older entries.
Tax questions: check with a tax professional.
Suggested in From and To (the places you type are suggested too).
Write down what a funder sets aside for you for the year, to see what's left.
Add your own fields to the form: a meeting number, a vehicle, “approved by”…
Separate them with commas.
They appear under “More details”, and in the CSV as columns of their own.
When the Summary reminds you.
Remind me this many days before a subscription ends.
Remind me when the last backup is older than this.
Saved only on this device.
Privacy
No account, no upload, no tracking on this page.
Entries and settings stay in this browser's storage, and receipt photos in its own database on this device. Nothing is sent anywhere.
Clearing the browser's data, or using a private window, erases it. Export a CSV or a full backup and keep the file safe.
Requests leave people's names out unless you include them. Use a first name and last initial for the people you help.
Seventh Tradition: what you pay yourself is your contribution — record it too, so your group and district see what service really costs.
This tracker keeps records; it doesn't give tax advice. For deductions or mileage rates, check with a tax professional.
